How to Book and What Happens Next

Registration for Pedal to Paris 2009 is now open. If you would like to receive an information pack, please send your name and full postal address to poppybike@britishlegion.org.uk .

Please note if you have particpated in one of our rides from 2004 onwards we will already have your details on file so there is no need to contact us. 

Application Form

The 2009 Application Form and Booking Conditions can be downloaded here (PDF). 


Terms and Conditions of Entry

In order to participate in a Royal British Legion cycle ride, you must agree to the following conditions. Please read this page carefully it contains important information.

1. Deposit

In return for a place on The Royal British Legion’s bike rides, participants need to pay an entry fee. A deposit of £100 is due immediately with the completed application form. A further balance payment (£400) is due no later than eight weeks prior to the ride (Friday 10 July).

2. Sponsorship

Participants must also commit to raising a minimum amount of sponsorship money (£800). This can be paid to The Royal British Legion at any point prior to the ride, but must be received no later than eight weeks after the last day of the event. Failure to meet the minimum sponsorship amount may affect our decision to allow participants to do the ride again in subsequent years.

3. Balance of Payment

Failure to submit the balance of the entry eight weeks prior to the event may result in the participant forfeiting their place on the ride.

4. Age

Participants must be aged 18 or over at the commencement of the ride to be eligible. Riders between the ages of 16-18 may only take part if accompanied by a parent or guardian.

5. Refunds

Should participants have to drop out of the ride, the £100 deposit is completely non-refundable. If the balance has been paid and participants drop out 6 weeks or more prior to the ride, we will refund 50% of the balance. If participants drop out between 4 and 6 weeks before the ride, we will refund 25% of the balance. If participants drop out less than 4 weeks before the ride, we will not refund the balance paid, but the participant’s travel insurance should cover it.

6. Sponsorship Refunds

Should participants not be able to take up their place on the ride, all donations or sponsorship already paid to The Royal British Legion will not be refunded to the participants. Money may only be refunded directly to the donor on written request.

7. Single Rooms

Unless a single room supplement is paid for at the time of application, accommodation will be on a shared basis. A rider will only be placed in a shared room with another person of the same sex. Should participants wish to share with someone in particular, we will endeavour to meet their wishes but cannot guarantee this.

8. Payment of funds raised

All funds raised in the name of The Royal British Legion must be paid as soon as is practical, but no later than eight weeks after the last day of the event (see point 2 above). Cheques should be made payable to “The Royal British Legion” and sent to:

The Royal British Legion, Haig House, 199 Borough High Street, London, SE1 1AA

9. Changes

All ferry timings, flights and itineraries are subject to change. The Royal British Legion cannot be held responsible for this.

10. Transfers

All transfers to and from the appropriate start point for the ride you are signing up for are entirely the responsibility of the participiant.

11. Passports

All participants must be in possession of a valid passport at the time of travelling. Advice about these matters and related issues is given in good faith but The Royal British Legion accepts no responsibility for said advice.

12. Insurance

Travel insurance is mandatory for all participants of The Royal British Legion’s Bike Rides. Neither holiday nor bike insurance is included in the entry fee. Participants are wholly responsible for arranging their own insurance. Travel insurance must cover the entire duration of the ride in respect of, but not limited to, medical expenses, death, injury, repatriation, cancellation and curtailment. Travel insurance companies must be informed of the type of activity in which you are participating. Participants should also obtain an EHIC Card which entitles the bearer to varying levels of treatment whilst in the EU. Further information can be obtained from the Post Office.

13. Itinerary modifications

While we endeavour to follow the itinerary provided, there may be exceptional circumstances when this is not possible. We reserve the right to cancel or modify the itinerary as necessary. Due to the nature of the rides and the advance planning necessary, changes may have to be made and The Royal British Legion reserves the right to do so. Should a material change be necessary, The Royal British Legion will inform you as soon as is reasonably possible.

14. Age / Medical considerations

If you are over the age of 65 or if you have any ongoing medical condition that could be adversely affected by exercise, particularly a heart complaint, epilepsy or asthma, you must provide a medical certificate from your Doctor. By agreeing to the terms and conditions in this form, you are confirming that to the best of your knowledge your general state of health is good and you take full responsibility for your health and personal well being. It should be noted, regardless of the age of participant, that every care should be made to ensure you are fit enough to take on the challenge. See the page on training for tips and hints on how to prepare.

When signing your application form, you are acknowledging that you have read and accepted these Terms and Conditions please ensure that you forward a copy to all your team/group members, if applicable.